By the way, if you are looking for a utility for disk management, MiniTool Partition Wizard is worth trying. If your computer has a fax modem, you can use Windows Fax and Scan to send and receive faxes, and fax scanned documents.
A fax modem is add-on hardware that is designed to transmit and receive documents as faxes to and from another fax modem on a standard telephone line. If your computer does not have one, you can go to a computer store to purchase one. It is inexpensive. You can either buy an internal fax modem or an external one.
Switch it to a fax machine you may need to connect your fax machine. Your document or documents will automatically fax through the connected fax machine, at which point you can select your recipient and choose where those faxes are going. Confused by all the steps listed above?
Just want to send a quick and easy fax of your Office document? Do Office faxing the old fashioned way by printing out your Office documents and sending it through your included fax machine. Many of the above instructions require you to first connect a fax machine to your computer. Microsoft has published a good tutorial on how to do that here. First, you need to outfit your computer with a fax modem. A fax modem is a relatively cheap piece of hardware that lets your computer communicate with a fax machine over a standard phone line.
There are internal and external fax modems available. In some cases, you might not need a fax modem: your workplace might have a fax server, which is a dedicated computer equipped with multiple fax modems.
I have a small fleet claim processing business with 7 employees. We still use RingCentral fax at our company. A good fax service should address each of the following. Your email address will not be published. This site uses Akismet to reduce spam. Learn how your comment data is processed. Outlook is supported by virtually all online fax providers. Some models of fax machines can send faxes directly from Microsoft Office.
For many people, this last method will be the easiest way to do it. How to Connect a Fax Machine to your Computer Many of the above instructions require you to first connect a fax machine to your computer. If the reception of a fax is stopped while being received, but a portion of the fax is successfully received, the fax is assigned the Partially received status and is moved to the Inbox folder.
On the General tab, select Disable reception of new faxes to block new faxes from being added to the incoming fax queue. Administrators can configure incoming fax routing methods to route incoming faxes to recipients on the network. In Fax Service Manager, there are incoming fax routing extensions that are global applied to all devices and others that are associated with just individual fax devices. For global methods, you can set the priority order in which they are applied to an incoming fax.
Non-Microsoft vendors can extend the global methods for incoming faxes. Extensions could include, for example, converting incoming files to specific file formats. Individual incoming fax routing methods are configured per device. After a method is configured, it can then be enabled or disabled. More than one incoming fax routing method can be applied to incoming faxes, and if a method is disabled, the device skips that method and processes the incoming fax in order of global-level priority.
A disabled incoming fax routing method appears with an icon an arrow pointing down over it in the right pane. Route through e-mail. Specify the e-mail address for receiving incoming faxes. Store in a folder.
Specify the local or network path of the folder to which a copy of incoming faxes will be saved. If you choose this method, make sure that the folder you use has access to the Network Service account.
You can use incoming fax routing methods to control what happens to faxes that are received by a fax device managed by the fax server. You can use any combination of routing methods to forward received faxes to an e-mail address, store faxes in a folder, or print faxes.
In the left pane, double-click Devices and Providers , double-click Devices , double-click the device you want to configure, and then click Incoming Methods. In the right pane, right-click the method you want to configure, click Properties , and then do the following:. To configure the Route through e-mail method, click the E-mail tab, and then type the e-mail address to which you want incoming faxes to be delivered. For the Print method, click the Print tab, and then type the UNC path of the printer for incoming faxes.
After the incoming methods have been configured, in the details pane, right-click each method, and then click Enable to enable the method, or Disable to disable it. You might want to disable a method if, for example, you want to temporarily disable printing because the printer is not working and faxes are getting stuck in the inbox.
You should use this procedure if you have chosen to configure the Route through e-mail method for a fax device. To enable incoming faxes to be routed to recipients by e-mail, click the Receipts tab and then do the following:. In From e-mail address , type the e-mail address to which all incoming faxes will be received.
Also on the Receipts tab, click Authentication , and then, based on how your SMTP server is set up, do one of the following:. Click Basic authentication , click Credentials , and then type a user name and password. You can use Fax Service Manager to configure and manage how faxes are sent and archived, what is included as part of the fax transmission, whether receipts are issued, and rules for routing.
Select Disable submission of new outgoing faxes to prevent users from submitting new faxes to the Outgoing folder. Clear this check box to restart fax submissions. Select Disable transmission of outgoing faxes to prevent faxes from being sent from the Outgoing folder. Clear this check box to restart fax transmissions. The outbox folder is the queue of all faxes that are waiting to be sent or are in the process of being sent.
If you send faxes using multiple fax devices, the outbox is the collective queue for all these devices. After a fax is sent successfully, it is moved to the archive. Administrators can use Fax Service Manager to configure the following properties for the outbox and outgoing faxes:. Include banner. You can add a banner to outgoing faxes.
A banner is text that is added to each page of a transmitted fax. The banner format cannot be modified. However, if all the banner information does not fit, a shorter version appears. Information in a banner includes:. Allow use of personal cover pages. You can enable users to attach custom cover pages to outgoing faxes.
If you do not enable this feature, then users connecting to a fax server with a remote fax printer connection can only choose cover page templates located on the fax server computer. You can specify that the TSID specified for the device should be used.
If you do not enable this option, the TSID used in the outgoing fax is the sender's fax number, as specified on the Sender Information properties page. However, if you send a fax programmatically, the TSID parameter specified in the application programming interface API will be used instead of the sender's fax number.
Number of retries. You can set the number of retries for attempting to resend faxes following an unsuccessful connection attempt or transmission failure. If the maximum number of retries is reached, the outgoing fax remains in the outbox until it is deleted or until you restart the failed transmission. Retry after. You can set the number of minutes between attempts to retry fax transmission. When the maximum number of retries has been exhausted, the user can restart the transmission, which resets the transmission attempts.
Discount rate start and stop. You can specify times when discount rates for the fax line apply and send faxes during these times. A discount rate fax job can never start transmission outside the specified discount period. However, for a long fax, a discount rate fax job might have some part of its transmission outside the specified discount period. Automatically delete faxes older than. You can specify that failed faxes in the fax queue should be automatically deleted periodically.
The fax queue consists of the Outbox folder and Incoming folder. Select Include banner to print transmission information on the edge of each page of outgoing faxes.
Select Allow use of personal cover pages to allow users to use cover pages from their personal cover pages folder when sending faxes. In Number of retries , enter the number of times to attempt to resend a failed outgoing fax. In Retry after , enter the number of minutes to wait before trying to resend a failed outgoing fax. In Discount rate start , specify the time at which discount line rates will be taken into account when sending faxes.
In Discount rate stop , specify the time at which discount line rates will no longer be taken into account when sending faxes. Delivery notification receipts provide users with information about the success or failure of their sent faxes. The following options can be configured for delivery receipts:. Enable SMTP e-mail receipts delivery. An e-mail receipt is sent to the user who sent the fax, to confirm whether the fax has been sent correctly.
To configure this option, you must specify an e-mail address from which receipts will be sent to fax senders, the IP address of the SMTP server, and the port number of the SMTP service. You must also select the appropriate authentication method for accessing the SMTP server. The following authentication methods can be chosen:.
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